Instructions for Researchers & Admins

You are regularly on AVA to manage third party funded projects? This site provides you with more detailed instructions on Login and AVA's work areas before going into project management (video 3 and onwards).

As a minimum, have a look at video 2b (Where's my process) before starting to work with AVA.

Login (via UZH-IAM) and how to proceed, if you don't have an UZH-Login yet.

AVA's workspaces in general.
Overview in "My Projects": Information and Customizing (starting at 1:53).

How to initialise a process in AVA and which process applies (general overview).
Institutional approval (some SNSF funding lines, all EU/NIH applications) starting at 1:06.
Projekt initialisation at 2:50.
Projekt modification and close starting at 3:35.

Researchers: Select a funding line, enter your data and add an administrative support.

Admins (starting at 6:20): Select a funding line, enter the project information for a researcher and give them access.

How to determine staff and other cost for a new project in AVA. This tool can be used for all non-SNSF projects. For SNSF projects, cost is best determined via mySNF.

Obtaining the institutional support required for some SNSF funding lines (e.g. Eccellenza/Prima, Ambizione, R’Equip) and for all NIH- and all EU-funding lines.

Do you have a draft agreement with a donor and are uncertain about the effect of certain clauses? Or would you like to know if your project is subject to VAT or an overhead levy? Then ask for a legal and/or a financial pre-assessment via AVA.

How to clarify any open questions regarding data protection and ethics for your project.

The donor's approval has arrived - congratulations. Here's how you can initiate your project (i.e. request a new SAP project).

Lead applicants with the SNSF can enter their SNSF GrantNumber and thereby download data and documents for approved projects from mySNF. This may take a couple of seconds, but makes the rest of the project initiation easier.

This one didn't make it? Sorry. Here's how to discard projects you no longer need.

Your project generated additional funding? Here's how adding the new documentation to an existing project.

Please note that this means, all funding will go to the existing project - e.g. "F-12345-01-01". If you want to manage your funding in a new sub-project "F-12345-01-02" please check out Video No. 12 below.

How to go from F-12345-01-01 to F-12345-01-02.

Got an extension? Fancy a new title (e.g. for publication in the annual report)? Here's how it works.

Update the admin support.

The principal investigator left and you need to transfer the project to someone else? Here's how.

Changes in profit center (e.g. if the researcher changed organisation within UZH) can also be requested here (x:xx).

All the bills are paid and the final report has been submitted? Then here's how finalizing your project works.

This video shows you how to check for open accounts, assets or other things that would prevent the finalizing of your project.

You are looking for your project's end date or need to check the documentation? Here's what data is available to you via AVA.

You got an e-mail with a dunning notification? Here are the next steps (aka: how to get rid of it).

Do you work with others in administering the same projects? Or would you like to know that happens after submitting a form? Then continue here.

AVA is very flexible in the division of labor. This video shows a few tipps on how to collaborate and good points for handover.

Some tipps for entries in AVA that can really save you a lot of hassle later: (1) Short title, (2) Payment dates, (3) Handling AVAs' mailings ...